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Executive Assistant & Office Operations

  • On-site
    • Warsaw, Mazowieckie, Poland

Job description

Microamp is looking for an Executive Assistant – Office Operations to support the company’s leadership in managing day-to-day operations and contributing to long-term organizational development. In this role, you will work closely with the executive team to ensure operational efficiency, structured internal processes, and effective coordination across the organization.

Key Responsibilities

Executive & Operational Support

  • Managing calendars, priorities and meeting coordination for Executives

  • Organising business travel and handling related logistics

  • Supporting day-to-day operations and handling ad hoc executive requests

Administrative & Document Management

  • Overseeing corporate documentation and contract processes (NDAs, partnership agreements, MoUs, etc.)

  • Coordinating the full document lifecycle, from preparation and internal approvals to signing and archiving

  • Monitoring deadlines and ensuring proper document control

  • Managing administrative correspondence and maintaining organised records

  • Cooperating with law firms, accounting offices and external service providers

  • Supporting procurement processes and administrative aspects of projects, including publicly funded projects where applicable

HR & Office Coordination

  • Supporting recruitment and onboarding processes

  • Managing HR documentation, contracts, working hours and absence records

  • Ensuring smooth office operations, including supplies, service coordination and vendor management

  • Organising meetings and company events

Job requirements

  • At least 3 years of relevant experience in executive support, administration or office management

  • Excellent organisational and prioritisation skills

  • Strong attention to detail and process ownership

  • Ability to manage confidential information

  • Proactive and solution-oriented mindset

  • Fluency in Polish and English, both written and spoken

Job benefits

  • Full-time employment contract

  • Private healthcare and sports package

  • The opportunity to develop and gain experience in an innovative startup environment

  • Modern Office in the heart of Warsaw

  • Working in a friendly, multinational environment 

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